My client is a highly reputable and globally recognised property business with a focus on prime central London markets, particularly dealing with high value property sales and lettings transactions. They are looking for an experienced Real Estate Administrator with a strong track record working in a busy, customer service focused environment. Previous experience as a Real Estate Administrator or Office Coordinator working in the property sector would be hugely advantageous.

As Real Estate Administrator, you’ll ensure the smooth daily running of operations while working closely with the Operations Manager and senior leadership. This is a fantastic opportunity to gain exposure to business operations, PA-style support, and property administration – with real potential to grow your career.

Key Responsibilities:

Office Coordination & Administration:

Act as the first point of contact for clients and visitors – welcoming and assisting professionally.
Maintain a tidy and well-stocked office, reception, and kitchen area.
Manage calls and messages confidently with a professional and friendly tone.
Support daily office operations, including mail distribution, stationery ordering, and IT issue reporting.
Keep track of incoming documentation and ensure compliance with internal processes.
Handle general admin tasks: scanning, photocopying, shredding, mailing.
Act as the go-to person when negotiators are out, providing steady support across teams.
Use a digital task system (e.g. Outlook To-Do) to stay organised and efficient.

Property Administration Support:

Upload and manage property listings accurately in internal systems.
Create and update marketing materials: window cards, brochures, online listings.
Assist with client correspondence on behalf of the sales and lettings teams.
Register applicants when needed and ensure records are always accurate and complete.
Track enquiry sources and archive property files when off the market.
Coordinate ordering of photography, floor plans, and brochures.
Maintain an up-to-date property window display.

Ideal skills & Attributes:

1–2 years of admin experience, ideally in property, estate agency, or a similar environment.
Confident, friendly, and highly organized.
A reliable team player who takes initiative and ownership.
Able to juggle multiple priorities while staying calm under pressure.
Discreet with confidential information.
Familiarity with property software (e.g., Reapit) is a bonus.

Salary: £27,000 - £30,000

Contract: Full Time | Permanent

Working Hours: Mon - Fri. 9am - 6pm

To apply for this position of Real Estate Administrator, please apply to Anu Deb - Director at GKR International Real Estate Talent Specialists.

GKR London Recruitment

Latest Jobs

Real Estate Administrator