Property Team Administrator

We’re looking for a detail-oriented and proactive Property Team Administrator to join a dedicated team making a real difference in women’s lives across London.

Position: Property Team AdministratorLocation: Hammersmith, London / HybridHours: 35 hours per week (Monday to Friday)Contract: PermanentSalary: £28,357 per annum

Closing date: Sunday 13th July 2025Interviews/assessments: Week commencing 28th July 2025

About the Role:

This is an exciting time to join the charity as they expand their services and deliver over 160 new high-quality homes for single women. As Property Team Administrator, you’ll play a vital role in ensuring the delivery of safe and well-maintained homes for residents.

You’ll work closely with the Director of Property Services and the wider team, managing property data and compliance records, supporting contractor performance monitoring, and helping ensure landlord safety and quality standards are met.

Key responsibilities will include:

Coordinating and compiling reports on repairs, maintenance and improvements performance.
Responding to tenant and contractor queries professionally and in line with procedures.
Supporting contractor performance management, including organising appraisal meetings and documenting outcomes.
Preparing compliance information packs for gas, electrical and water safety.
Matching invoices to purchase orders and ensuring timely payments.
Assisting with Health & Safety and compliance records using CRM systems.
Providing general administrative and facilities support, including meeting coordination and minute-taking.

About You:

You’ll be organised, tech-savvy, and confident handling property data with accuracy and care. You’ll be someone who thrives in a collaborative, values-driven environment and has a passion for helping others succeed.

Essential skills and experience include:

Strong administrative experience with excellent attention to detail.
Proficiency with Microsoft Office (Excel, Outlook, Word) and databases.
Ability to manage workloads and coordinate activities to deadlines.
Excellent written and verbal communication skills.
A commitment to high standards and customer service.
Experience in a not-for-profit or values-led organisation.

Desirable:

Some knowledge of property repairs, maintenance or building construction.

About the Organisation:

The organisation was founded in 1920 by women and men who understood the challenges faced by women trying to secure affordable, safe, and independent housing at the time. The need for safe, secure, affordable housing for single women is as great as ever. They remain committed to making a positive difference to women’s lives by providing high quality homes and services.

Their vision is to make a positive difference to women’s lives. Their mission is to provide homes and services which offer a springboard to independent women to achieve their potential and influence others to do the same. Their values, co-created with their staff and residents, reflect both their history and their future: Positivity, Integrity, One team, Never forgetting the customer, Equality, Empowerment and Responsibility.

Other roles you may have experience of could include: Property Services Administrator, Compliance Administrator, Housing Services Administrator, Repairs and Maintenance Assistant, Asset Management Assistant, Property Coordinator, Maintenance Support Officer, Housing Administrator. #INDNFP

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

Women's Pioneer Housing

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Property Team Administrator