Real Estate Admin Assistant - UK Top 50 Law Firm

Recruitment Avenue • Full-time • Sevenoaks, Kent, UK • £25,000 - £30,000 / year • 3w ago

Salary: £25k – £30k

Department: Residential Real Estate

Locations: Sevenoaks – Kent

Our client is a UK Top 50 law firm with a heritage spanning 160 year who advise businesses, government, public sector organisations and individuals in the UK and internationally across four principal practice groups: private client advisory, property, corporate services and litigation.

Main Responsibilities:

To work as part of a very busy and rapidly growing Residential Real Estate team to provide professional support to fee earners.

The Department

The Residential Real Estate team is dynamic and fast growing with an entrepreneurial flare.

They have 65+ team members across six offices, with Sevenoaks being the most recent addition.

Despite being such a large team, spread across five counties and the capital, they have a unified vision and shared culture which allows our team members to thrive and achieve their goals.

They have a vacancy for a forward-thinking residential property assistant to join the practice.

Accountabilities:

Accurately maintain and update client and other relevant contact details on the firm’s database
Process all standard residential property forms including client questionnaires, money laundering forms
Assist in maintaining compliant and accurate file management and office systems
Develop and maintain a good level of understanding of firm policy and process
To carry out photocopying and scanning in accordance with the firm’s paper-lite and clear desk policies
Liaise with staff from other departments and external contacts as required
To proofread all work, checking for spelling and grammar
Diary management, processing of expense claims and attending to travel and other business development arrangements
Prepare report bundles both electronically and manually
Prepare completion statements and accounts forms
Schedule and manage deeds to ensure records are kept up to date
Immediately clarify instructions from fee earners should they be unclear or if deadlines are not made explicit
Proactively support other secretaries within the team and provide cover as and when necessary
Ensure that work is completed to a high standard and meets the required deadlines
Expert in a variety of software packages such as Microsoft Word, Outlook and Excel, to produce correspondence, documents and ensure relevant documentation is produced to a high standard to meet clients’ and fee earners’ expectations and deadlines.
To format, paginate, number and present documents in house style
Use the HMRC and HMLR portals for submitting Stamp Duty Land Tax returns and HM Land Registry applications

Key Skills/Experience Needed:

Positive and professional approach
Attention to the small details
Show initiative when responding to queries and actively try to seek solutions to problems
Support and build working relationships with the other secretaries
Self-motivated with an ability to use own initiative
Reliable and well organised
You will be able to efficiently and effectively under pressure and to deadlines
Proven IT/typing skills
The ideal candidate will be an enthusiastic team worker with previous residential property experience used to dealing with volume, looking for an opportunity to join a dynamic market leading firm

Benefits: