About the Role and our Ideal Candidate
The CRE Community Board
The Community Board is made up of residents; community group representatives; ward councillors and council officers. The Board represents the interests of residents by reviewing proposals and providing feedback and ideas. This is a bank which is mainly home-based except that meetings take place on site in the Cambridge Road Estate in Kingston.
Further information on the CRE Community Board is available here:
https://www.cambridgeroadestate.com/get-involved/community-board
The Role
The clerk for the Community board reports to the Resident Engagement & Social Value Lead and is responsible for the administration tasks for the successful organisation and delivery of Community Board meetings and associated administrative tasks.
The main duties are to:
Organise, attend and minute Community Board and sub groups meetings; workshops and training sessions
Organise the agenda and papers for the meetings in liaison with stakeholders
Maintain the Action Log, chase and compile responses
Maintain the forward plan of work and the tracker
Arrange meeting invitations for speakers
Arrange meetings with the Joint Venture Board
Handle enquiries for the Community Board and liaise with the Chair
Arrange the administrative aspects of training and support for the Board
Arrange meetings and other communication with stakeholders as required
Undertake the administrative aspects of planning and delivery of an AGM
Manage the administrative aspects of member recruitment and election
Process expenses for Community Board members
Organise distribution communication material
Any other duties that are commensurate with the role of Clerk to the Community Board
Time commitment
There are approximately six Board meetings per year lasting 2 hours each plus other meetings as described above. The time commitment will vary from month to month but, generally speaking, the expectation is approximately 14 hours per meeting adding up to roughly 84 hours per year. The successful candidate will need to commit to flexible working as meetings can take place in the evenings and occasionally some events at weekends.
Skills and Experience
The successful candidate will need to demonstrate the following:
Excellent verbal and written communication with experience of delivering the tasks associated with a clerk role
Demonstrates attention to detail
Strong planning and organisational skills
Effectively manages their own time but also able to work as part of a team
Familiarity with Google Suite is preferred but experience of using email; spreadsheets, calendar and document management is essential
Experience managing confidential matters and material
Ability to work with a range of stakeholders in a professional and sensitive manner
Task driven and able to meet deadlines and timescales
Our Values
Becoming an enabling council is a key principle that runs through our organisational development and is embedded in everything we do. Underpinning these priorities are the following values:
Supportive of trying new ideas, with the courage to change direction.
Transparent and connected in all that we think, say and do.
Appreciative of each other, recognising and celebrating success.
Respectful of difference and valuing diversity.
About Us
The Cambridge Road Estate
Kingston Council and housing developer Countryside Properties are working in partnership to deliver regeneration proposals at Cambridge Road Estate (CRE). The proposed plans will deliver high-quality new homes, gardens, play areas, streets, community facilities, new jobs and local training opportunities. Together, we are working closely with residents and neighbours, to shape the regeneration plans for the estate.
